Quickbooks Enterprise / Web Connector Solutions

Quickbooks Enterprise and Quickbooks Web Connector

ERP systems are nice, and offer a host of benefits, but also typically come at great cost. The majority of our clients are still relying on Quickbooks, particularly the Enterprise version, to manage business expenses, payments, payroll, and more.

Immune retains expertise in transitioning, implementing, and maintaining all versions of Quickbooks up to 10 years old – and their current deployment routes: terminal services, server-based, remote hosted, and Quickbooks Online.

We are comfortable working with the Windows and Linux versions of Quickbooks Database Manager, and roll out the database manager in complex environments employing virtualization and redundancy.

Keeping Quickbooks running, choosing how to implement updates and new versions in medium and large companies, and controlling the update process is crucial to business up-time. Intuit release “R” release updates for Quickbooks regularly – controlling when a business downloads and installs these updates is important to maintain consistency and avoid problems. In larger companies, updates should be tested in a controlled environment in advance.

We currently use Quickbooks Premier, can we transition to running Quickbooks on a server?

Utilities and services to convert between Quickbooks file types are included with Quickbooks, and additionally available from Intuit if problems arise. We are familiar with all of these scenarios.

If you are currently hosting a Quickbooks file on a single computer, and sharing with other users, it can be a business-crucial decision to transition to the Enterprise edition and its dedicated server program. Quickbooks is an important business program and your company’s database file should be hosted in a secure environment with regular backups. Your company file should not be hosted on a regular computer without redundant storage and backups. This is a recipe for disaster.

Microsoft is getting more aggressive at pursuing small and medium businesses over Windows Server user licenses. For many businesses, paying for a Windows server and all of the client and file sharing licenses just to operate Quickbooks may not be financially sound. In these cases (and any case where simplicity and reliability are paramount), Quickbooks Linux Server makes a lot of sense. This is one of our most common deployments and can be a good fit for your business.

  Typical Implementation Schedule:
 Assess current Quickbooks version and realities of transitioning to Enterprise.
 Recommend server and network configuration for Quickbooks Enterprise.
 Setup server and network scenario if required.
 Implement Quickbooks Enterprise server.
 Rollout Quickbooks Enterprise to users.
 Convert and test company file.
 Develop process for when and if to perform Quickbooks updates to minimize downtime.
 Download software and train users.

FAQ

Can Quickbooks be hosted remotely so that we don’t have to buy a server?

Yes, Microsoft Azure and Amazon Web Services are both great options for this scenario.

Can Quickbooks be run in Terminal Services or Remote Desktop services to minimize maintenance on individual machines?

Yes, AND, this deployment scenario makes a lot of sense if you are not using programs that piggy back onto QuickBooks like UPS Shipgear.